Operations Specialist

Contract: full time, fixed 1-year contract
Location: fully remote in India, but preferably in Rajasthan or Delhi

Languages: must be fluent in English and Hindi
Start Date: preferably as soon as possible

Application: Please apply here by 16th May 2025, rolling applications

About Ansh

Ansh, a Charity Entrepreneurship incubated charity, is dedicated to saving newborn lives by building healthcare capacity in government district hospitals in India. Our mission is to create a scalable and cost-effective model that implements and promotes Kangaroo Mother Care and other impact focused best newborn care practices.

Our main intervention is Kangaroo Care, a highly cost-effective and scientifically proven intervention for saving newborn lives, which includes these components:

Skin-to-Skin Contact between baby and caregiver the infant’s body temperature, reducing hypothermia
Close Monitoring of mothers and newborns for danger signs
Exclusive Breastfeeding provides benefits to the infant's immune system and helps with weight gain.

Currently, we have more than 100 on-ground full-time staff, 4 Implementation partners, and 8 core team members delivering our programs in 6 District Hospitals.

Please click here to learn more about our programs and locations.

Position Overview

Are you highly organized, extremely detail-oriented, and unwaveringly reliable? Do you love making things run smoothly behind the scenes? Do you live in spreadsheets and feel satisfied only once everything is perfectly documented?

We’re seeking an Operations Specialist, who enjoys administrative work and preferably has a background in Finance or Operations. This role reports to our Director of Tech and Operations and works closely with various departments.

This is a key administrative role, perfect for someone who has high attention to detail, thrives on precision, never forgets tasks, follows up conscientiously to ensure every step is completed, and takes pride in keeping things organized, well-documented and running efficiently.

In this role, you’ll take on core operations and administrative functions, from tracking invoices and contracts to coordinating team schedules and travel. While this is not an accounting role, your experience in finances or legal operations helps you ensure smooth collaboration with our external financial and legal departments and mistake-free documentation.

You’ll be the person the team trusts to make sure nothing slips through the cracks and everything is double checked for completeness and accuracy. As an Operations Specialist, you will be juggling multiple tasks simultaneously and frequent and clear communication will be part of your daily routine.

Key Responsibilities

Finances & Legal

Ensure legal documents and all their details are up to date and properly filed (dates and amount for contracts and invoices etc).
Monitor contract timelines, payment deadlines and key complaints (e.g. audits, annual returns) and support renewal processes.
Prepare and coordinate documents, support due diligence, financial and legal compliance done by our external finance and legal teams.
Manage our Implementation Partner’s budgets, monitor their grant utilisation, ensure they are complying with Ansh’s conditions.

Administrative & Operations

Follow up on and ensure the completion of document processing, payments, deliveries and similar tasks, involving the team and external stakeholders.
Management of purchases, payments, bookings and their accounting documentation.
Help prepare or gather materials for reporting (e.g. partner contracts, budget tracking) and keep partner milestone tracking systems up to date.
Keep staff records, policies and various other documentation up to date and draft missing templates.
Coordination and communication between external stakeholders, vendors, implementation partners and team members.

HR & Team Support

Provide operational support with onboarding and offboarding of staff.
Assist with job postings, candidate communication, and hiring coordination.
Book travel and accommodation, provide logistical and travel support.
Support with filing invoices and expense reimbursements.
Document and approve leave requests, track and report leave balances.

Who we're looking for

We are looking for a team player who gets a thrill out of helping the whole team to increase its impact, who shares Ansh's values and has the following skills and attitude:

Extremely reliable: You follow through on what you say you'll do. The team can count on you to fully finish all tasks.
Perfectly detail-oriented: You love checklists, spotting errors, detailed documentation and making sure everything is correct.
Highly organized and proactive: You can juggle multiple responsibilities, keep things moving and correctly prioritized.
Proactive and accountable: You are the person following up, not the one being followed up on.
Strong communicator: You communicate clearly and respectfully across all departments, keep others informed and relationships positive.
Team player: You enjoy supporting others in the background and seeing the whole organisation run better.

Comfortable with online tools: You’re confident using GSuite (GDocs, Sheets, Forms) or equivalents.

While you do not need a specific degree, we are seeking somebody with an operations background or proven experience handling legal documents like work contracts, grant agreements and invoices.

Why should you apply?

Your work will save lives - we can prove it!
You’ll be part of a mission-driven, impact-focused organization with strong values, delivering programmes grounded in evidence.
Enjoy autonomy and flexibility in how, when and where you work. This role is fully remote, with optional office co-working available in Jaipur if desired.
We offer a Monday-Friday work week, unlike the standard 6-day work week in India. You're also free to adjust your daily hours to what suits you best.
This is a high-leverage role in a growing organization. Our significantly expanding programs offer many opportunities for outsized personal impact.
We foster a culture of continuous improvement and collaboration, conduct monthly feedback meetings across all levels and consider high performing team members for promotions before opening public hiring rounds.
Ongoing learning and growth is encouraged. You can dedicate up to 1 hour per week on professional development.
Our salary is competitive with other nonprofits and aligned with your experience and responsibilities.
Benefits include 30 days’ paid holiday leave per year at full pay, double the standard 15 days in India.
You choose your holidays. With our diverse team, you’re free to decide which days matter most to you — there are no mandatory holidays.

Please click here to learn more about our team, values, advisors, and partners.

Hiring Process

If this all sounds exciting, please fill out this form to confirm your interest in the role. We will be reviewing applications on a rolling basis and progressing candidates to the next stage.

Our Hiring Process includes these steps:

Screening Call
Test Tasks
Final Interviews
Reference Checks